Privacy Policy

1.Introduction

Your privacy is important to us. This Privacy Policy explains clearly and honestly what data we collect, why we collect it, how we use it, and the rights you have over it.

Tabempa Engineering Limited ("Tabempa Engineering", "we", "us", or "our") is a private company limited by liability, incorporated and registered in Sierra Leone under Registration Number SL110326TABEM29256, pursuant to the Companies Act No. 5 of 2009 as amended by the NIB Act, 2022.

This Privacy Policy applies to all personal data collected through our corporate website at www.tabempa.com (the "Website"). It does not apply to the data practices of our individual products — such as Event Dynamics or NeuraLaunch — which are governed by their own respective Privacy Policies.

By using the Website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this Policy, please discontinue your use of the Website.

2.Who We Are (Data Controller)

For the purposes of applicable data protection laws, the data controller responsible for the personal data collected through this Website is:

As data controller, we determine the purposes and means by which your personal data is processed. We are committed to ensuring that your data is handled lawfully, fairly, and transparently.

3.What Personal Data We Collect

We collect only the data that is necessary for the purposes described in this Policy. Depending on how you interact with the Website, we may collect the following categories of personal data:

3.1Data You Provide to Us Directly

• ◆Name — when you submit an enquiry, contact form, or sign up for communications
• ◆Email address — for correspondence and responding to your enquiries
• ◆Phone number — if voluntarily provided in a contact or enquiry form
• ◆Organisation or company name — if provided in connection with a business enquiry
• ◆Message content — the content of any message you send us through the Website
• ◆Academy enquiry details — information submitted when enquiring about the Tabempa Academy programme

3.2Data Collected Automatically

When you visit the Website, certain technical data is collected automatically through cookies and similar technologies:

• ◆IP address and approximate geographic location
• ◆Browser type, version, and language
• ◆Device type and operating system
• ◆Pages visited, time spent on each page, and navigation paths
• ◆Referring website or source through which you arrived at the Website
• ◆Date and time of your visit

This data is collected for website analytics, security monitoring, and to improve the performance and user experience of the Website. It is not used to identify you personally unless combined with other data you have provided.

3.3Data We Do Not Collect

We do not knowingly collect or process the following categories of sensitive personal data through the Website:

• ◆Government-issued identification numbers or national ID data
• ◆Financial or payment card information
• ◆Health or medical data
• ◆Biometric data
• ◆Data revealing racial or ethnic origin, political opinions, religious beliefs, or trade union membership

If you believe you have inadvertently submitted sensitive data to us, please contact us immediately at info@tabempa.com and we will delete it promptly.

4.How We Use Your Personal Data

We use the personal data we collect for the following purposes, each supported by a lawful basis:

4.1To Respond to Enquiries and Provide Information

When you contact us through the Website, we use your name, email address, and message content to respond to your enquiry. Lawful basis: Legitimate interest in responding to communications addressed to us, and performance of pre-contractual steps at your request.

4.2To Manage Tabempa Academy Enquiries

If you submit an enquiry regarding the Tabempa Academy, we use your contact details and enquiry information to assess your interest, respond with programme details, and follow up where appropriate. Lawful basis: Legitimate interest and pre-contractual steps.

4.3To Improve and Maintain the Website

We use automatically collected technical data to monitor Website performance, diagnose technical issues, understand how visitors use the Website, and make improvements to content and functionality. Lawful basis: Legitimate interest in maintaining a functional and high-quality website.

4.4To Ensure Security

We process IP addresses and technical data to detect, prevent, and respond to fraudulent activity, security threats, or unauthorised access to the Website. Lawful basis: Legitimate interest in protecting the integrity and security of our Website and systems.

4.5To Comply with Legal Obligations

We may process and retain certain data where required to comply with applicable laws and regulations of Sierra Leone or other jurisdictions, or to respond to lawful requests from competent authorities. Lawful basis: Legal obligation.

4.6Marketing Communications (With Your Consent)

If you have explicitly opted in to receive updates, newsletters, or promotional communications from Tabempa Engineering, we will use your email address for that purpose. You may withdraw your consent and unsubscribe at any time by contacting us at info@tabempa.com or using the unsubscribe link in any communication. Lawful basis: Consent.

5.Cookies and Tracking Technologies

The Website uses cookies and similar technologies to function correctly and to help us understand how visitors interact with it. A cookie is a small text file stored on your device when you visit a website.

We use the following categories of cookies:

• ◆Essential Cookies — required for the Website to function. These cannot be disabled without affecting core functionality.
• ◆Analytics Cookies — used to collect anonymous data about how visitors use the Website, such as pages visited and time spent. This helps us improve the Website.
• ◆Preference Cookies — used to remember settings or preferences you have selected on the Website.

You may manage or disable cookies at any time through your browser settings. Please note that disabling certain cookies may affect your experience of the Website. For full details on the cookies we use, please refer to our Cookie Policy at www.tabempa.com/cookie-policy.

6.How We Share Your Personal Data

Tabempa Engineering Limited does not sell, rent, or trade your personal data to any third party. We share your data only in the following limited and controlled circumstances:

6.1Service Providers

We may share personal data with trusted third-party service providers who assist us in operating the Website and our business — such as web hosting providers, email service providers, and analytics platforms. These providers are contractually obligated to process your data only on our instructions and to maintain appropriate security standards.

6.2Legal and Regulatory Requirements

We may disclose personal data to competent government authorities, law enforcement agencies, or regulatory bodies where we are legally required to do so, or where such disclosure is necessary to protect our legal rights, prevent fraud, or ensure the safety of our staff or the public.

6.3Business Transfers

In the event of a merger, acquisition, restructuring, or sale of all or part of Tabempa Engineering Limited's business, personal data held by us may be transferred to the acquiring entity. In such cases, we will take reasonable steps to ensure that your data continues to be protected in accordance with this Privacy Policy.

6.4With Your Consent

We may share your personal data with third parties in any other circumstance where you have given us your explicit prior consent to do so.

7.International Data Transfers

Tabempa Engineering Limited is headquartered in Sierra Leone. If you access the Website from outside Sierra Leone, your data may be transferred to and processed in Sierra Leone or other jurisdictions where our service providers operate.

Where data is transferred internationally, we take steps to ensure that appropriate safeguards are in place to protect your data in accordance with applicable data protection laws, including ensuring that recipients provide adequate levels of data protection.

8.How Long We Retain Your Data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Our general retention principles are:

• ◆Enquiry and contact form data — retained for up to 24 months from the date of last interaction, after which it is securely deleted or anonymised
• ◆Analytics and technical data — retained for up to 14 months in aggregated or anonymised form
• ◆Marketing consent records — retained for as long as you remain subscribed, plus a reasonable period thereafter to demonstrate compliance
• ◆Legal compliance records — retained for the period required by applicable Sierra Leonean law or regulatory guidance

When personal data is no longer required, we ensure it is securely deleted, destroyed, or anonymised in a manner that prevents unauthorised access or reconstruction.

9.How We Protect Your Data

Tabempa Engineering Limited takes data security seriously. We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, alteration, disclosure, or destruction.

Our security measures include:

• ◆Encrypted data transmission using HTTPS/TLS protocols across the Website
• ◆Access controls limiting who within Tabempa Engineering can access personal data
• ◆Regular review and monitoring of our security practices and infrastructure
• ◆Secure deletion of data that is no longer required

While we take every reasonable precaution to safeguard your data, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, and we encourage you to take steps to protect your own data when using any online service.

In the event of a personal data breach that poses a risk to your rights and freedoms, we will notify the relevant authorities and affected individuals in accordance with applicable law.

10.Children's Privacy

The Website is not directed at, and we do not knowingly collect personal data from, children under the age of 13. If you are a parent or guardian and believe that your child has provided us with personal data without your consent, please contact us immediately at info@tabempa.com and we will take prompt steps to delete that data.

For prospective Tabempa Academy students between the ages of 13 and 17, parental or guardian consent is required before any personal data is submitted in connection with an Academy enquiry.

11.Your Rights Over Your Personal Data

Depending on your jurisdiction and applicable law, you may have the following rights in relation to your personal data:

• ◆Right of Access — you have the right to request a copy of the personal data we hold about you
• ◆Right to Rectification — you have the right to request that we correct any inaccurate or incomplete personal data
• ◆Right to Erasure — you have the right to request that we delete your personal data where there is no compelling reason for us to continue processing it
• ◆Right to Restriction of Processing — you have the right to request that we limit how we process your data in certain circumstances
• ◆Right to Data Portability — where processing is based on your consent or a contract, you have the right to receive your data in a structured, commonly used, machine-readable format
• ◆Right to Object — you have the right to object to processing based on legitimate interests, including for direct marketing purposes
• ◆Right to Withdraw Consent — where processing is based on consent, you have the right to withdraw that consent at any time without affecting the lawfulness of processing prior to withdrawal

To exercise any of these rights, please contact us at info@tabempa.com with the subject line "Data Rights Request". We will respond to all legitimate requests within a reasonable timeframe and in accordance with applicable law. We may need to verify your identity before processing your request.

We will not discriminate against you for exercising any of your data rights.

12.Third-Party Websites

The Website may contain links to external websites and platforms not operated by Tabempa Engineering Limited. This Privacy Policy applies solely to data collected through www.tabempa.com. We are not responsible for the privacy practices or content of any third-party website. We encourage you to review the privacy policies of any external site you visit.

13.Changes to This Privacy Policy

Tabempa Engineering Limited reserves the right to update or modify this Privacy Policy at any time. When we make material changes, we will update the "Last Updated" date at the top of this document and, where appropriate, notify users through a prominent notice on the Website.

Your continued use of the Website following the posting of any changes constitutes your acceptance of the updated Privacy Policy. We recommend that you review this Policy periodically to remain informed of how we protect your data.

14.Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the Republic of Sierra Leone. Any disputes arising in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Sierra Leone.

Where you access the Website from a jurisdiction with its own data protection laws — including the European Union's General Data Protection Regulation (GDPR) — we are committed to ensuring that our data practices meet the applicable standards of that jurisdiction to the extent required.

15.Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, or if you wish to exercise any of your data rights, please contact our team at:

We are committed to resolving any privacy concerns you may have promptly, professionally, and in full accordance with applicable law.